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Privacy Statement

for processing personal data in the course of the ECB's recruitment procedures

We are pleased that you are interested in the European Central Bank (ECB) as a possible employer. Protecting the personal data of applicants, employees and all related third parties is important to us.

This Privacy Statement for processing personal data contains information on how the European Central Bank handles personal data collected on our website as part of the recruitment process and explains how we deal with it.

1. What legal framework applies to the ECB?

All personal data provided to the European Central Bank (ECB) are processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

2. What is the legal basis for processing your personal data?

The legal bases for processing your personal data are Articles 5.1 (a) and 5.1 (c) or 5.1 (d) (where applicable) of Regulation EU 2018/1725 in conjunction with Part 1A of the ECB Staff Rules.

3. Why do we collect personal data?

Anyone who participates in an ECB recruitment procedure provides their personal data voluntarily. The personal data requested are necessary for the ECB to manage the process of selecting and recruiting staff members and trainees.

4. Who is responsible for processing your personal data?

As the data "controller", the ECB decides how and when your personal data is processed. The Business Partnering Division in the ECB's Directorate General Human Resources (DG HR/ BPA) is the unit responsible for processing the data.

5. Who will be informed about your application?

The personal data you provide to the ECB in the context of a recruitment procedure will be treated confidentially. The data may be accessible, on a need-to-know basis, to the following recipients:

  • Designated staff members in the Directorate General Human Resources (including external agency staff providing support to the recruitment process).
  • Members of the selection committee established for each recruitment procedure and the appointing authorities.
  • External service providers working on behalf of the ECB in the context of some recruitment campaigns. These services can include managerial assessments, pre-recorded interviewing, live interviewing, on-line testing and remote proctoring. You will be informed in advance if such services will be used and provided with specific information regarding the protection of your personal data.
  • Other ECB staff members processing invoices and travel expense claims related to the recruitment procedure.
  • Other ECB staff members providing opinions and advice in specific cases in the area of recruitment, such as, for example, staff members from the Directorate General Legal Services.
  • Staff members from the ECB’s Internal Audit function who are involved in audits of the recruitment process or conduct specific inquiries related to recruitment.
  • Designated staff members in the Directorate General Administration who process your criminal records declaration.

6. What personal data do we collect?

The following categories of personal data are processed in the context of the ECB's recruitment process:

  • Identification data such as name, surname, nationality, gender, and date of birth.
  • Contact details such as e-mail address, telephone number, and postal address.
  • Knowledge, skills and experience, such as education and qualifications, work experience, language skills and other specific skills.
  • Supporting certificates to confirm academic and professional data, such as copies of diplomas and proof of field of studies, professional experience and language competencies. Data related to health (in particular medical certificates) and criminal records will be collected when candidates receive and accept a job offer.
  • Third party apps data used for social sign-on (e.g. Facebook, Google) or for importing profile information (e.g. LinkedIn) transfer profile photos to our platform as part of a standardised process. These photos are subsequently deleted as they are not relevant for any assessment or decision-making process.
  • Health data: the ECB strives to be an inclusive workplace and we welcome applications from candidates with difficulties in doing certain activities because of a health condition. Although it is not necessary to disclose any of these difficulties in the context of your application, it is important for us to ensure there is a level playing field for all candidates in the application process. In particular, if you have health issues that may affect your ability to complete any of the application steps described in the relevant vacancy notice, you are welcome to inform us. Where possible, we will make an effort to accommodate your requirements. This information will only be used for the purpose of accommodating your needs and will not play a role in recruitment decisions.

Please note that the personal data mentioned under each category above are non-exhaustive; other data necessary to evaluate your suitability for a specific vacancy may also be processed.

7. How long do we keep personal data?

  • Your candidate profile: retained for two years after you create or update your profile or after we communicate the final outcome of your application.
  • Your application and assessment data: retained for two years after closure of the selection procedure.
  • Your referral data sent to us by one of our professional search companies: if you do not apply for the job that you were referred to or ask for the referral record to be deleted, we will delete your referral information after the closing date for applications.

8. How can you change or delete your personal data?

You have the right to access your personal data and correct any data that are inaccurate or incomplete. You also have the right (with some limitations) to delete your personal data, or to restrict or object to the processing of your personal data, in line with Regulation (EU) 2018/1725.

If you have an account, it may be easier to correct or delete your own data via "My Account" in the Careers portal.

In any case, you can exercise your rights by contacting the Business Partnering Division in the ECB's Directorate General Human Resources at join-us@ecb.europa.eu.

In case of queries on the processing of your personal data, you can contact the ECB Data Protection Officer dpo@ecb.europa.eu.

9. Contacting the European Data Protection Supervisor

If you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data, you have the right to lodge a complaint with the European Data Protection Supervisor at any time.