There are several administrative details you need to take care of before you start your employment with the ECB. Within the first few days of arriving in Germany you will also need to register with the German authorities and, if need be, open a German bank account.
The time it takes to obtain a criminal record certificate can vary substantially depending on your country of residence. Make sure you start this procedure as soon as you are sure that you are going to join the ECB.
Before coming to Frankfurt
Once you have received your secondment contract, please send the following documents as soon as possible to the specified person and address:
- the signed duplicate of your secondment agreement
- the privacy statement and security self-declaration form for selected candidates
- the criminal record certificate (does not need to be translated into English)
- a copy of your passport/ID card (please note that you will be required to show your passport/ID card when you start work at the ECB)
To protect the institution and its reputation, the ECB employs only individuals whose criminal history (if any) does not call into question their capacity to maintain high standards of professional ethics in the performance of their duties at the ECB. Please submit the completed privacy statement and security self-declaration form for selected candidates and a criminal record certificate (which does not need to be translated into English) before commencing employment.
Please send both documents in the original by post to:
European Central Bank
Security Division - Clearance
60314 Frankfurt am Main
To facilitate the security clearance process:
- send both documents together
- use your official name consistently on all documents
- ensure that all fields are filled in
- make sure your handwriting is legible
- send them to the Security Division – not to the HR department
- The time it takes to obtain a criminal record certificate can vary substantially depending on your country of residence. Make sure you initiate this procedure as soon as you are sure that you are going to join the ECB.
- We do not reimburse the cost of obtaining a criminal record certificate.
- Your security clearance will be granted solely on the basis of these two documents.
- In most cases, we process security clearance within five working days.
Please contact us via e-mail if you have any concerns or questions regarding security clearance.
Have a look at the introduction to security clearance for more information.
Your accommodation costs will be borne either by yourself or your employer. You may contact the following providers, which offer small, but fully-equipped apartments, relatively close to the ECB’s premises:
The Flag Frankfurt
LAP 12 Apartments
You are responsible for making your own travel arrangements. The costs will be borne either by yourself or your employer.
After your arrival in FrankfurtRegistration with the German authorities
Cost-free secondees staying more than 90 days are required to register their place of residence with one of the Bürgerämter (registration offices) of the relevant town/city within seven days of their arrival. You will need to show your passport. Do not leave your passport at the Bürgeramt; wait and take it with you.
If you are married, or have children, the original marriage and birth certificates need to be provided with the International Certificate or a certified German translation. If you are divorced, the same applies for the divorce certificate.
As of 1.11.2015 you are required to present a letter from your landlord/residence that you are renting from him/them. This letter will have to include the name and address of the landlord/residence, it has to state if you are moving in or out, the date of the move, the address of the flat and your name. Failure to comply can result in a fine of EUR 1.000 for the landlord.
Cost-free secondees from a non-EU country must obtain the relevant visa/permit before arriving in Frankfurt.
All costs relating to your secondment, including salary, are covered by yourself or your employer.
The ECB will not provide any health cover. We therefore recommend that you retain your current health insurance cover for the duration of your secondment.
The ECB does not provide any accident insurance cover for cost-free secondees.