Fixed-term

There are several administrative details you need to take care of before you start your employment with the ECB. Within the first few days of arriving in Germany you will also need to register with the German authorities and, if need be, open a German bank account.

The time it takes to obtain a criminal record certificate can vary substantially depending on your country of residence. Make sure you start this procedure as soon as you are sure that you are going to join the ECB.

Security clearance

Before coming to Frankfurt

Documents to be provided before the start of employment

Once you have been offered a position, please send as soon as possible the following documents for contract preparation:

  • a copy of your highest educational qualification (e.g. bachelor’s or master’s degree certificate)
  • certificates of employment or reference letters confirming your work history (i.e. confirming work periods and job titles), please note that the originals may be requested at any time during your contract period

Once you have received your employment contract, please send as soon as possible the documents marked with an * to the specified person and address. All other documents can be submitted by e-mail as well:

  • the signed duplicate of your contract*
  • the privacy statement and security self-declaration form for selected candidates*
  • the criminal record certificate* (does not need to be translated into English)
  • the completed medical questionnaire*
  • a copy of your passport/ID card (please note that you will be required to show your passport/ID card on your first day at the ECB)
  • a copy of your marriage certificate and your spouse’s/child’s passport/ID card or birth certificate, if applicable
  • the completed personal details form (please see the link below)
  • your bank account details (IBAN and BIC), if already available

HR processes

Personal details form
Security clearance

To protect the institution and its reputation, the ECB employs only individuals whose capacity to maintain high standards of professional ethics in the performance of their duties at the ECB is not called into question. Therefore, please submit the completed privacy statement and security self-declaration form for selected candidates and a criminal record certificate (which does not need to be translated into English) before commencing employment.

Please send both documents in the original by post to:

European Central Bank
Security Division - Clearance
Sonnemannstrasse 20
60314 Frankfurt am Main
Germany

To facilitate the security clearance process:

  • send both documents together
  • use your official name consistently on all documents
  • ensure that all fields are filled in
  • make sure your handwriting is legible
  • send them to the Security Division – not to the HR department

Useful information:

  • We do not reimburse the cost of obtaining a criminal record certificate.
  • Your security clearance will be granted solely on the basis of these two documents.
  • In most cases, we process security clearance within five working days.
  • Please contact us via e-mail if you have any concerns or questions regarding security clearance.

Have a look at the introduction to security clearance for more information.

Security self-declaration and consent form

Introduction to security clearance

Medical clearance

Medical clearance is mandatory for all employees starting at the ECB on a fixed-term contract. This also applies if you have already worked for the ECB on a different type of contract.

You do not have to undergo a medical examination if you have already been given medical clearance under a previous fixed-term contract awarded within the past three years.

Procedure

Please send the completed medical questionnaire to the Medical Adviser at least ten days before your contract starts.

The medical report must be provided in English, including if a doctor in your country of residence carries out the examination.

Ensure that you initiate this process in good time to avoid any delay to your start date.

Medical questionnaire

Accommodation

Working far from home comes with certain challenges and we know it. To offset the cost of moving your residence to Frankfurt, the ECB offers a number of appointment benefits and services.

As you have been offered a fixed-term contract, you will be working at the ECB for a longer period of time. If your place of recruitment is more than 50 km from the ECB, you will be entitled to relocation services and removal services or you may prefer to stay in temporary accommodation until you decide on the longer-term accommodation.

Relocation service

The Cheryl Koenig Relocation Services Group (CKRS) will help you and your family relocate to the Frankfurt area. This relocation service, which is fully covered by the ECB, includes:

  • finding suitable rental accommodation and accompanying you on property viewings
  • helping you to negotiate with the landlord
  • checking the rental agreement and providing guidance on any legal/regulatory issues
  • taking care of the handover process before you move in

However, please note that while the ECB covers the services provided by the CKRS, you will be liable for any costs arising from the use of these services.

Cheryl Koenig Relocation Services

Removal services

See the dedicated section.

Temporary accommodation

If you do not know Frankfurt, we recommend that you familiarise yourself with the city before deciding on your longer-term accommodation. If you decide to use temporary accommodation for an initial period, the following short-term residences may be of interest (you will have to book and pay your invoices directly):

Couva Residence

Merianplatz 5-9
60316 Frankfurt am Main
Tel: +49 (0) 69 87 20 43 03
Fax: +49 (0) 69 87 20 22 92
Website e-mail
Minimum stay is 3 months

The Flag Frankfurt

Adickesallee 65
60322 Frankfurt am Main
Website e-mail
Minimum stay is 1 week
Rates from 1090 eur/month

LAP 12 Apartments

Louis-Appia-Passage 12 (formerly Ostbahnhofstr. 16)
60134 Frankfurt
Website e-mail
Minimum stay is 6 months
Rates from 1550 eur/month

The Typewriter

Fechenheimer Straße 3
Residence 13
Wiesenstraße 13
60385 Frankfurt am Main
Tel: +49 (0) 69 97 20 29 60
Fax: +49 (0) 69 72 82 83
Website e-mail
fully furnished apartments (35-50 m2)
rent between €1,400-1,700

Mercure Hotel & Residenz Frankfurt Messe

Voltastrasse 29
60486 Frankfurt
Tel: +49 (0) 69 79 26 27 09
Fax: +49 (0) 69 79 26 27 07
Website e-mail
Minimum stay is 1 month

Property websites

Various property websites provide information if you want to look for your temporary or permanent accommodation on your own – simply type the words "Frankfurt Immobilien" into a search engine.

Removal services

If you have been hired from a location more than 50 km from the ECB and wish to move to the Frankfurt area, you are entitled to removal services from your place of recruitment to the new household paid by the ECB (which will settle the invoice directly with the removal company).

Which items are covered?

The removal covers your/your family’s personal and household effects. The transportation of pets (e.g. dogs and cats) and larger animals (e.g. horses), as well as of cars and motorbikes, is also included. Storage fees of up to three months are also covered by the ECB.

Expenses incurred in the alteration, fitting, or extension of furniture and/or effects are not covered by the ECB.

How to arrange the removal

To arrange your removal, please fill in the removal estimate form and send it by e-mail to the ECB preferably six weeks prior to the intended removal date. The removal industry is very busy in July and August, so we recommend that you give longer advance notice if you are relocating at this time of year.

The ECB will contact our three current removal providers (DB Schenker, Froesch Group and Team Relocations) and select the best offer. We will inform you which removal company has been selected within three working days and provide you with the relevant contact details. The selected company will provide you with all the information you need for your removal and assist you with the relevant administrative procedures from that time onwards.

Insurance

The ECB has a comprehensive insurance scheme for removals. You do not, therefore, need to take out any additional insurance cover for your removal.

removal@ecb.europa.eu

Travel arrangements

If the distance from your place of residence to the ECB exceeds 50 km, we reimburse the cost of your initial journey to Frankfurt. Please make your own travel arrangements (and those of your family if necessary) as soon as possible.

We also reimburse the cost of your travel (e.g. by bus or taxi) to and from the airport/train station. Please make use of the cheapest means of travel (for example, by taking the train to cover longer distances to airports).

Your travel costs will be reimbursed upon provision of original tickets/receipts.

Travel by plane

Please book an economy class ticket (return tickets are often less expensive than one-way tickets, so please book the cheapest ticket) for travel by plane. You may travel to Frankfurt up to one week before the start of your contract. Expenses incurred for excess baggage will be reimbursed up to a maximum of €100.

Travel by train

If you travel by train, you may book a first-class ticket.

Travel by car

If you travel by car, we will reimburse €0.40 per km and any toll fees. For the per km car allowance, please provide fuel/toll receipts as evidence of your travel by car.

Useful information

There are restricted traffic zones/low emission zones within the city centre (Umweltzone/green zone) where only cars displaying specific environmental badges/stickers (Feinstaub-Plaketten) are allowed to circulate. The badges/stickers can be obtained for €5 at the Kfz-Zulassungsstelle, in the Bürgerämter in Frankfurt, at TÜV, DEKRA and from car garages. You will need to bring your car ID (Fahrzeugschein) in order to purchase one. Vehicles without an environmental badge/sticker may not pass through the green zone and penalties apply.

After your arrival in Frankfurt

Employment contract

Your contract specifies your period of employment with the ECB, your position title and working arrangements, as well as your gross annual salary.

In addition to this salary, you may be entitled to an expatriation allowance and several family-related allowances, as well as benefits on appointment.

Allowances and benefits

Besides the support you receive to have a smooth relocation to Frankfurt, we offer you certain benefits and allowances specially designed for you and your family.

Allowances

If you are recruited from outside Germany, you may be entitled to an expatriation allowance. A household allowance, a child allowance and an education allowance can also be granted to you depending on your personal circumstances.

We also offer several allowances on appointment:

Subsistence allowance

You are eligible for a subsistence allowance of €103 per day for a maximum of 90 days if you decide to temporarily maintain your current residence, and continue to do so during the entire period for which the subsistence allowance is requested, while you are still in temporary accommodation in the Frankfurt area.

When a removal to the Frankfurt area (which must be carried by the ECB removal providers) is finalised, this is interpreted as being settled in permanent accommodation and, therefore, the entitlement to subsistence allowance ceases.

“Current residence” means the accommodation in which you lived for at least three months before joining the ECB, i.e. in your home country or in the country where you were employed or lived when you were recruited by the ECB.

The allowance increases by €23 per day for each family member accompanying you during your contract period.

Installation allowance

In order to cover any additional costs that may incur when settling in Frankfurt, and upon presentation of a copy of the rental contract, we will pay you an allowance of one month’s basic salary. This is an advance payment in the fourth month of your contract. However, your entitlement exists only if you complete the probationary period. This allowance can increase to two month’s basic salary, depending on your family circumstances.

After claiming the full installation allowance you cannot claim any other appointment allowances from the ECB.

Real estate broker’s fees

If you decide to use a broker to find rented accommodation in Frankfurt, we will reimburse 50% of the fees upon presentation of the original invoice, proof of payment, and a copy of the rental contract.

Please note that these services can only be used once, as part of your “benefits on appointment” package. They can be used up to one year after the completion of your probationary period.

Work/life balance

At the ECB we care about you and your family and the time you spend together. That’s why we offer a range of flexible working arrangements such as part-time and teleworking and the possibility to apply for special leave for personal or family reasons.

New parents have the possibility to apply for paid maternity leave and unpaid parental leave. Furthermore, as a means to pursue your personal needs or aspirations, there are opportunities to request unpaid leave on personal grounds or to take up appointment with another organisation.

Health and safety benefits

Health insurance

The ECB offers a comprehensive medical and dental plan, which is insured by Allianz France and administered by Cigna International. Further details can be found in the Cigna brochure.

Either you opt to be covered by this plan (in which case, you need to complete the medical insurance form) or to retain your current insurance cover (in which case you must provide the ECB with proof of cover, e.g. a copy of your insurance card).

Cost of the health insurance

A monthly contribution of 2.4% of your basic salary, which amounts to one-third of the total cost, is deducted from your salary if you choose to be covered by the ECB’s plan. The ECB will bear the cost of the other two-thirds.

Cover for dependants

Your dependent children and spouse/recognised partner (depending on his/her income) can also be covered under the ECB’s plan without any additional cost to you. It is not possible to cover further family members or other dependants under the ECB’s plan.

Cigna brochure

Medical benefits and dental plan

Accident insurance

Participation in the ECB’s accident insurance scheme is compulsory for all ECB staff members. It provides 24-hour worldwide cover against all work and non-work related accidents. The insurance also covers accidental death and disability benefits.

Cost of the accident insurance

The total premium amounts to 0.499% of your basic salary. One-third of the premium is borne by staff members, while the remaining two-thirds are borne by the ECB.

Cover for dependants

Family members are not covered by this insurance.

Pension

All staff on fixed-term contracts are members of the ECB Pension scheme. The scheme provides staff members with an income after they retire from the ECB. It also provides benefits for a staff member’s family in the event of his/her death.

Pension contribution

The mandatory monthly contribution of 6.7333% of your basic salary is deducted before tax. The ECB contributes the equivalent of 19.4667% of your basic monthly salary.

In addition, you can choose to make monthly contributions of up to 12% of your basic salary before tax and thereby enjoy additional benefits upon retirement.

Pension scheme

Pension team

Crèche and schooling

Childcare facilities

Staff on contracts of longer than 12 months have the opportunity to enroll their children aged between three months and six years in one of the ECB’s crèches (kindergarten). Due to the limited number of places the allocation of places is administered via a waiting list. Places may only become available after several months of waiting time, depending on the age of your child and your desired start date. It’s recommended to explore alternative childcare options in Frankfurt in parallel. The ECB Childcare Mediation service provides assistance in this search.

European School Frankfurt

If your children are over the age of four, they can join the European School Frankfurt (ESF) in the pre-primary, primary or secondary cycle. The school has four language sections (German, English, French and Italian) and offers mother tongue tuition in all EU languages. As an ECB staff member, you are exempt from paying the tuition fees, but extra-curricular activities and meals must be paid for. Please refer to the website of the ESF for further details.

European School Frankfurt

Other schools

In addition to German state schools, Frankfurt is well endowed with a range of international schools.

If they occur, fees for these schools have to be paid by the member of staff directly, but a portion of them will be reimbursed by the ECB on the basis of the education allowance.

Please see the section Life in Frankfurt for further information

Life in Frankfurt

Integration of spouses/recognised partners

The ECB is fully aware of the difficulties involved in relocating to Frankfurt for an extended period and wishes to support your spouse/recognised partner in having a smooth integration in the new community.

Further information about what is available for your spouse and what you should know about the city of Frankfurt can be found under.

Life in Frankfurt

Registration with German authorities

Within the first few days of arriving in Germany, ECB staff members and their families must register their place of residence with one of the Bürgerämter (registration offices) of the town/city in which they live. Further details on where to register in Frankfurt are available on the website of the City of Frankfurt.

If you are married, or have children, the original marriage and birth certificates need to be provided with the International Certificate or a certified German translation. If you are divorced, the same applies for the divorce certificate.

As of 1.11.2015 you are required to present a letter from your landlord/residence that you are renting from him/them. This letter will have to include the name and address of the landlord/residence, it has to state if you are moving in or out, the date of the move, the address of the flat and your name. Failure to comply can result in a fine of EUR 1.000 for the landlord.

No need for a residence permit for EU citizens

Under the Protocol on the Privileges and Immunities of the European Communities, ECB staff members and their spouses are not required to have either an “Aufenthaltserlaubnis” (residence permit) or a “Freizügigkeitsbescheinigung” (a certificate confirming your status as an EU citizen). In other words, they do not need to register at the Ausländeramt (Aliens' Office).

Visa requirements for non-EU spouses

However, non-EU spouses who plan to join their ECB spouse in Germany and who are nationals of countries for which an entry visa is obligatory (i.e. “visumpflichtige Staaten”), will need to apply for an entry visa at the German representation in their place of residence prior to coming to Germany. If this is the case, please notify your HR contact at the ECB, so that the Staff Info Point can help ease the visa process by officially notifying the German Federal Foreign Office.

You can check if your spouse requires a visa by visiting the Federal Foreign Office website.

Frankfurt.de

Federal Foreign Office

Bank account

Your salary and benefits can be paid into any account in the European Union, provided that your bank is SEPA-compliant. You can also open a bank account in Germany (leaflets on the various banks are available at the Staff Info Point in room HS 15.10 of the main building).

Many banks require their clients to register their place of residence at a local Bürgeramt before they can open a new bank account.

Please provide us with your bank account details either by:

  • completing the bank account form
  • or by e-mailing them

at the latest within the first three days of starting work at the ECB in order to ensure that you are paid on the 15th of the month.

Bank account form

HR processes

Buddy programme

If appointed on a fixed-term contract, a buddy programme, which matches new colleagues with ECB staff members, is in place to welcome and support you during your first few months and to help you feel at home at the ECB and in Frankfurt am Main.